Elections Public Information Coordinator/Elections Assistant
General Definition of Work:
Performs administrative and technical support for the Board of Elections office. The employee’s primary responsibility is to fill public information requests by public. They will be responsible for tracking, redacting, and sending requests for approval by the Director/ Local Board of Elections/ State Board of Elections and/or County Administration as required before releasing information. This employee will assist in communications and community outreach materials. They will directly assist in testing, and preparation of election equipment under guidance of Election Technician; Serving as clerk to the Board of Elections and providing quality customer service. Work is performed under the supervision of the Director of Elections.
Process public records requests by consulting with proper authorities and ensuring information can be released in accordance with current laws and policies.
Track all public records requests and track times for completion.
Responds to public inquiries for general election information; compiles data and generates special election reports for political parties and the general public; Organizes and maintains election records in accordance with required retention schedule.
Serves as clerk to the Board of Elections by attending all Board Meetings and taking board minutes.
Assists with filing of candidates and collection of fees.
Serves as backup to Election Technician by assisting in preparation and testing of machines and equipment.
Provides information regarding elections, voter registration, and related policies; assists the public in person, via mail, email, and phone; answers questions regarding election laws.
Attend events and online webinars to ensure awareness of election law and policy updates; Perform continual research on election law and best practices concerning election technology.
Uploads, prints, and verifies election results in multiple systems under direction of Elections Technician.
Assists with auditing, canvassing and certifying the ballots cast in elections.
Verifies accuracy of voter registrations and requests; Processes pre-registrations in accordance with current laws and regulations.
Research, remove, and update voter records based on regular reports.
Knowledge, Skills and Abilities:
Strong multi-tasking skills; Thorough knowledge of standard office practices, procedures, and equipment; ability to solve problems within scope of responsibility; Some knowledge of county and department programs and policies preferred; ability to read and understand basic state policies and procedures and clearly explain those policies and procedures to others; ability to communicate with legal counsel and State Board of Elections counsel and administration; ability to type accurately and at minimum speed of 45 wpm; Proficient with Microsoft Suite; ability to operate both standard and complex office and computer equipment; ability to work in a political environment in a non-partisan manner at all times; ability to exercise considerable tact and courtesy; ability to establish and maintain effective working relationships with the Board of Elections, elected officials, media, associates, and the general public. Ideal candidate will be high energy, demonstrating a great customer service attitude, and will be dedicated to protecting and promoting a fair and accurate elections process for the citizens of Lee County.
Education and Experience:
Associate’s degree with coursework in business, computer science, paralegal or related field and at least three years' experience working in an office setting, or equivalent combination of education and experience. Elections or paralegal experience preferred.
Must complete Mandatory Campaign Finance Compliance Training within six months of hire date.
Must obtain Notary Public license within one year of hire date.
Occasional overnight travel. Irregular hours, nights, weekends, and holidays will be required during election times.
Must have a valid driver's license in the State of North Carolina.
Submit a cover letter, resume and a Lee County application to Lee County Human Resources to 408 Summit Drive or to PO Box 1968, Sanford N.C. 27331-1968. Position will remain open until filled. Lee County is an equal opportunity employer. Pre-employment drug testing is required.